Quantech V6 Tips & Tricks

Tip #1: F&I Details

Tip #2: Insurance Remittance Report

Tip# 3: Feature Cards

Tip#4: Quick Quote Payout Calculator

Tip #5: Calendar Printouts

Tip #6: Creating Commission Reports

Tip #7: Flag Your Deals

Tip #8: Inventory Lists

Tip #9: Password Protection

Tip #10: Back Up Your Data!

Tip #11: Print Your Bill of Sale on a Laser or Ink-Jet Printer

Tip #12: Sending a Mail Merge

Tip #13: Estimating a Lien Payout

Tip #14: Export Customer Data

Tip #15: Customize your Thank-you letter

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Tip #1: F&I Details

When you are in a deal in edit mode, did you ever notice the F&I Details button in the bottom left corner of the insurances options area? Go ahead and click on it. You will get the breakdown from total costs to monthly, weekly and daily cost of each of the F&I products being offered in that deal. It’s a great selling tool because you can describe to the customer that “for less than the daily cost of the Tim Horton’s coffee they brought into your office….”
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Tip #2: Insurance Remittance Report

Are you still manually preparing your insurance remittances? You don’t have to. Quantech  F&I allows you to automatically print your insurance remittance reports. Here’s how….

Make sure you have your default insurance allowance set for your most common allowance. The default is found on your “Home” page under “Insurance Defaults” in the bottom right hand corner.

If you need to deviate from your default setting, you can do this right in the deal page while you are in edit mode. Click on the blue arrow to the right of “Insurances” in the insurance options area. At the top left corner you have the default allowance displayed. This can be manually changed to reflect the correct allowance.

To create your Insurance Remittance report, go to reports under the “Deals” tab (Reports is top right corner).

STEP TWO- Under “Status”, choose “delivered” deals.

STEP THREE- Choose insurance company in drop down list under “Insurance Remit” button. And now click on the “Insurance Remit” button. Your printer window will come up so you can choose which printer to send the report to.

Make sure you are checking your “Deal Stats” for accuracy on every deal to ensure correct reports at the end of the month.
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Tip #3: Feature Cards

Did you know you can create your own “Feature Cards” (window stickers) for your inventory? Refer to section 8.2.4 page 49 of your manual. If you don’t have a manual, you can download a copy from here: V6 manual. Here’s how to create your window stickers….

STEP ONE: Click on the inventory tab and enter a new unit or open and existing unit.

STEP TWO: Click on “Feature Card” tab (located under “Home” tab). This action automatically imports the stock information with the retail price of unit to your Feature Card template.

STEP THREE: Either 1) manually enter the features and options you want listed on the feature card (use the enter key to move down to the next line) or 2) you can set up the generic “Feature Sets” and edit accordingly. Refer to section 8.4 page 51 of your manual for “Feature Sets” set up information.

NOW FOR THE COOL STUFF!!

Would you like us to incorporate your company logo into your window sticker? How about resizing the card to accommodate your needs? Did you know we can custom program this for no extra charge? Contact us for your specific programming requirements and we would be happy to assist you.
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Tip #4: Quick Quote Payout Calculator

Are you familiar with the payout calculator to determine an estimated lien payout? Here’s how it works….

STEP ONE- Click on “Quick Quote” from your “Deals” database, located in top left corner. You can also access Quick Quote from the deal page if you have already begun inputting the deal.

STEP TWO- Under “Payout Calculator” at right, enter the amount of the monthly payment, enter the interest rate for the loan, enter the term of the loan under “amortization period” and finally enter the number of payments already made to the loan. Any of these amounts can be estimated in order to get an estimated payout.

STEP THREE- Tab out of the final “# of payments made” field and the estimated payout automatically appears.

You now have the option of canceling out of the Quick Quote and entering the lien amount into the working deal or you can save the information in a new deal by clicking on “apply payout” then “save” and you can now add the customer information and the inventory to the new deal page.
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Tip #5: Calendar Printouts

Have you considered using the QuantechV6 Calendar feature to assist in setting up deliveries? Here’s how…

STEP ONE- Click on “Calendar” tab

STEP TWO- Click on date (top left corner of calendar choose month, year and day) you would like to set up desired time for delivery. Under delivery time line, enter pertinent information for delivery ie: customer name, stock number and required preparation. Do this for all scheduled deliveries.

STEP THREE- Determine how much time you need to prepare for delivery. Choose the day you are preparing for on the calendar and click on the “print” button for that page.

STEP FOUR- Choose the desired printer to send print job to (likely your laser or ink jet printer)

You can now submit the list to your delivery department (or put it in your “in box” if that also you).
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Tip #6: Creating Commission Reports

This month we are going to show you how to track and create commissions reports for your F&I sales. You can use QuantechV6 to create specific reports for individuals or for the entire department. These reports can be used for your weekly sales meeting, monthly statistical reports or even annual departmental reports.

Here’s how…

STEP ONE- Make sure your insurance allowance default is set to the appropriate percentage under “Insurance Defaults” on your home page.

STEP TWO- When you create a new deal, ensure the Business Manager is identified in the “Business Manager” field. If you want to add a new name, click on the drop down arrow and click “edit” option. Use Enter key on the letter pad (not the enter key on the number pad) to enter the new name. Click Okay.

STEP THREE- Complete your deal as usual. Save the deal.

STEP FOUR- Click on the “Deal Stats” tab to confirm accuracy of deal and enter the appropriate commission percentage or flat for the F&I portion of the deal. This step is very important as the accuracy of the report is dependent on this information being entered into every deal.

STEP FIVE- Click on the “Reports” tab in the “Deals” database.

STEP SIX- (Under “STEP 1 SELECT DATE RANGE”) Enter desired date range.

STEP SEVEN- (Under “STEP 2 SPECIFY SEARCH BY”) Click on drop down list for “Deal Status” and choose “Delivered”. If creating a report for an individual, click on drop down list for “Business Manager” and choose the appropriate name. If creating a report for the entire department to include all business managers, leave the field empty.

STEP NINE- (Under “STEP 3 SELECT REPORT”) Click on F&I Reserve button. A report will appear that breaks down every delivered deal during the selected time range that you can print on a normal laser or ink jet printer by clicking on the “print” button at the bottom of the page. Click on the “Show Summary” button to tally and summarize information. Click the “print” button to print this report.

There you have it! You can now track and report on your own F&I commissions.
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Tip #7: Flag Your Deals

Did you know you can flag your notes in the deal screen?

STEP ONE- Click on “Notes” tab in the active deal screen. Enter desired text.

STEP TWO- Click the “Back” button

STEP THREE- Your “Notes” button has automatically been “flagged” to identify there is important (or trivial) information attached to the deal

STEP FOUR- To delete note, click “Notes” and click the “clear notes” button. This will clear all notes and remove the flag. If you would prefer to remove only partial notes, treat the text like you would a word document and add or delete text as desired.

Remember- There is no “undo” button so make sure that you are only deleting text that you will not have to retrieve. You also do not have to put the deal in “Edit” mode in order to view and/or edit notes.
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Tip #8: Inventory Lists

Did you know you can print your inventory lists on your ink jet or laser jet printer?

Here’s how…

STEP ONE - Click on “Inventory” tab from the home page. Of course you have to have entered your inventory for this to work. Let us know if you want to learn how to do this (if you aren’t already) and we will help you.

STEP TWO - Click the “Unit Reports” button (top left corner) to bring up report options.

STEP THREE - Using the drop down lists in “Step One” you can specify search by narrowing criteria. For example choose STATUS – “In Stock” and TYPE – “New” to list the entire new, in-stock inventory. Choose only the STATUS – “In Stock” to get a list of all new and used inventory.

STEP FOUR - Once you have chosen your criteria, click on the “Inventory List” button to get a list of inventory with retail prices. This is a great list to give to the sales staff that they can easily refer to.

Or

Once you have chosen your criteria, click on the “Price List” button to get a more detailed list of inventory including retail price, invoice cost and the number of days each unit has been on the lot. Now, click on the column heading “Days” and the program will sort the order so you can see at a glance the oldest pieces at the top of the list. Click the print button to print reports on your Laser or ink-jet printers.

Extra Information:

Go ahead and click on the other column headings. V6 allows you to sort by virtually every column in the program. Try this in your deals database and your customer database to see what happens. Don’t worry, you won’t break anything. The system will default back to the original order the next time you open the database.

If you require more detailed “Custom Reports” let us know what you need and we will show you how to do it… if it can be done.
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Tip #9: Password Protection

Password protection enables you to restrict unwanted access to your valuable data. Quantech Software has given you the tools you need to password protect your V6 F&I database application. Here’s how...

Single User Version

STEP ONE - From your home page, click on the “Admin.” Tab at the bottom. This brings you to the “Access Control” panel. For a single user version of the application you need only set the “User Password”. The “Admin Password” and the “Price Access List” are relevant only to the multi user versions of the software. (see below) The user password can be set to prevent anyone from accessing the program.

STEP TWO - Click on the “Change” button beside “User Password”.  A window will appear entitled “Set User Password”

STEP THREE - Enter your password in “New Password” field and repeat in “Confirm New Password” field. Click Okay to save password. You will now be required to enter your password every time you activate the program. **Remember to put your password somewhere safe as the program will not track it for you.**

STEP FOUR - To change password, repeat the above steps with the exception that you will be asked to enter your old password first before you can change it.

*Remember to exit out of QuantechV6 when you are away from your computer in order to reactivate the security feature to request password.

Multi User Version

STEP ONE - From your home page, click on the “Admin.” Tab at the bottom. This brings you to the “Access Control” panel. You have 3 task options to choose from. “User Password”, the “Admin. Password” and the “Price Access List”.

“User Password” can be set to prevent anyone from accessing the program. See above instructions.

The “Admin Password” is used to restrict certain users from accessing sensitive information such as unit pricing, profit reports or export functions.

The “Price Access List” is a list of users with access to the full program, including all pricing information and reports. To change this list an Admin Password is required. This feature is only available in a networked, multi-user environment. This feature can be used on a single computer, but only if different users - each with different user accounts - are used to log on to this computer.

User Password – Click on the Change button, enter and confirm your password. The password is now needed to access the program. To remove the password, click on the Change button and delete the password. Leaving the password blank will allow anyone access to the program.

Admin Password – Click on the Change button, enter and confirm your password. An Admin password is required to change the Price Access List.

Price Access List – Click on the Change button, enter the Admin Password. This gives you access to a list. Enter the User Name for each user that has access to the full program. The User name for each user can be found on the Home Page. Enter the User Name EXACTLY as it is shown on the Home page. Any user who’s User Name is not on the list will have restricted access only. To open the program to anyone, remove all names from the list and remove the admin password.

Please keep your passwords in a safe place as QuantechV6 does not remember the password for you.
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Tip #10: Back Up Your Data!

Step #1 - From the V6 Home Page, click on the “Backup” button (located in the lower right hand side of the screen). A screen will appear instructing you that this backup utility is for use with Host machines or Single User machines. To do an immediate backup of your files Click “Do Backup”. You are creating a backup of your files in your “program files” directory on your computers hard drive.

Step #2 – In the Quantech backup window, you will be given the option to choose the backup frequency. This allows you to set the number of days between backups. When it is time to do a backup based on the frequency you have chosen you will receive a message telling you it is time to do a backup.

For absolute security, you may want to copy your “backup” folder to a CD. If your hard drive should crash, you will need to have a back up CD to retrieve all your stored data. A good rule of thumb for backup frequency is… you should backup relative to the amount of information you are prepared to lose. For instance, if you backup every Friday afternoon and your system crashes on Thursday night, you will have to re-enter all the data entered since the previous Friday afternoon backup. If you backup daily… LUCKY YOU!! You have probably experienced a hard drive crash AND LOST EVERYTHING at some point, haven’t you? Yes… me too. Bummer!

Step #3 To backup to a CD or USB device… Do the back up in QuantechV6 first. Next insert the writeable CD or USB device into your CD or USB drive. Your backups folder should be located in the following location on your C drive:

C:\Program files\Quantech\QuantechV6\Backups

DO NOT CUT, DELETE OR MOVE THE BACKUPS FOLDER FROM ITS DIRECTORY. Right click on the backups folder in the C:\Program files\Quantech\QuantechV6\Backups directory and select copy. Next for a R-CD use the “write to CD” command within your window onto the CD drive. Or for a USB device, right click on the USB drive and select paste.

Every operating system and CD writing software is slightly different but you should be able to find a “write to CD” command within your window. If you’re having difficulty call us at 1-877-611-0622 to help you get familiar with a doing a backup.
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Tip #11: Print Your Bill of Sale on a Laser or Ink-Jet Printer

Did you know you could create your bill of sale (BOS) with your laser jet or ink jet printer instead of using the dot matrix? Here's how...

Step #1 - Obtain an electronic copy of your BOS. (Word doc or PDF preferred)

Step #2 - Send us (via email) the attachment with the electronic version of your BOS to
support(at)quantechsoftware(dot)com.

Step #3 - Your update will be sent to you via email. Follow the steps to install upgrade. Call us if you have any questions

Step #4 - Enjoy printing copies of your BOS without the dot matrix printer. Also save money on forms printing costs!
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Tip #12 - Sending a Mail Merge

Did you know you are able to create your mass letters and correspondence with the click of a few buttons? Here's how...

Step #1 - From the Customer Database click on the "Contact Reports" button in the top left corner.

Step #2 - Choose the time frame with the pop up calendar in "Step 1 SELECT DATE RANGE" of the customers you wish to contact.

Step #3 - Skip second search criteria unless you have different business names to choose from.

Step #4 - Under "Select Report" choose which list of customers you want to print a letter for: Buyers,
Co-buyers, No Warranty Buyers or No Pro-Pak Buyers. The list result will include all the customers
that deals were delivered to during the date range you selected.

Step #5 - Click on the "Mail Merge" button near the bottom left. This will take you to your "Form Letters" screen.

*Notice that you have the ability to import your company logo into the logo window. Once imported, you will have your logo printed on your letters until you decide to remove it. This is not recommended if you are printing on letterhead. Call us if you require assistance.

*Create your letter templates by clicking on "View Letters" (bottom of page) and then in the view letters window, click on "New Letter" (bottom of page). A box will appear that will allow you to enter the desired text of your letter. You can add as many different letters as you wish. The program will automatically generate a number (customizable) associated with the letter option. Click the back button to take you back to the template screen once you are finished creating the letters. Add or edit as you wish.

Call us if you require assistance.

Step #6 - Select the letter you wish to use by clicking on the drop down list to the right of "Select an existing letter" or enter the new text on the fly.

Step #7 - Choose your letter close by clicking on the "Select letter close" drop down list. Either; choose from the list or edit and add your own.

Step #8 - Make sure you have entered your name (or the name of the person you want as the signatory) beside "Sign your name here".

Step #9 - Click the "Print" button and the program will automatically print a letter for each of the customers you have short listed (your print window will appear allowing you to choose which printer to send to).

Refer to page 58 of your manual for instruction. If you still have questions and would like to have a quick run through the process, don't hesitate to contact us. We are always happy to help!
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Tip #13 - Estimating a Lien Payout

Did you know you are able to quickly calculate an estimated lien payout on a trade without having to contact the customers bank?... Let me show you how.

Step #1 - From the Deals screen (in edit mode), click on the blue arrow pointing to the lien field in the deal input column on the left. This will bring up the lien calculator.

Step #2 - Enter the appropriate amounts for "Amount of payment, Interest rate, Amortization period and # of payments made". This will give you the estimated payout amount.

Step #3 - Click on the "Apply payout" button if you wish to enter the payout amount into the lien field of the deal.

Step #4 - Click the Back button to take you back to the deal screen.

You have now entered the estimated amount of the lien on a trade without having to call the bank before knowing if your customer is a qualified buyer. This should save you an extra step or two. If you do not have an arrow next to the lien field, you may not have the latest version of our V6 software.

Did you know all upgrades are no extra cost to you? Well now you know! Feel free to contact us if you would like to upgrade your software and take advantage of some of the newest features.
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Tip #14 - Export Customer Data

Did you know you are able to export your customer data into text files that you can analyze? Here's how...

Step #1 - From the Home page, Click on "Contacts" Tab".

Step #2 - To export all contacts - Click on "List Contacts" button (bottom right corner) then go directly to Step #5.

Step #2a - To export some contacts - Click on "Contact Reports" button (top left corner).

Step #3 - Choose the time frame of the delivered deals using the pop up calendar under "SELECT DATE RANGE"

Step #3a - Click on "Set Date Range" Button, being sure to click on the Month, Year, and Day for the beginning and end dates of the export.

Step #4 - Under "Select Report" and click on "Buyers". This will give you a list of all the buyers in the time frame you selected earlier Note: there are three other reports you can also select.

Step #5 - With your list of buyers showing on the screen - Click on the "Export" button (bottom left corner). This will bring up a window screen prompting you to name the file (i.e. Customers2006) and save it to your desired hard drive or network folder.

Step #6 - This will bring up another window titled "Specify Field Order For Export". To select the fields you want to export, click on each of the fields (i.e. city) on the left side of the screen and Click the ">>Move>>" button. To select all fields Click on the "Move All" button. To remove a field from the right hand column, double click on it. Be sure to set Character Set to Windows.

Step #7 - Click the "Export" button. The window will disappear and you can find the exported document in the folder you saved it to in Step #5. This file can be opened and viewed in Excel where you will be able to analyze the data.
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Tip #15 - Customize your Thank-you letter

Did you know we would be happy to customize your Thank you letter?... Here’s how.

Step #1 - Create the Thank-you letter you would like us to program into your software in a word document.

Step #2 - Send the document as an attachment to Support(at)Quantechsoftware(dot)com. Be sure to include your company logo file if you would like it incorporated into the letter.

That’s it! We do include a generic thank you letter with the program but we would be happy to custom program your own letter if you prefer.
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